Webinar privacy policy

Purpose for processing

Our purpose for collecting this information is so we can facilitate the video conference, webinar or live broadcast event and provide wider access to its content. The lawful basis for this processing is legitimate Interest.

We may need to contact attendees to engage in further discussion on the event agenda. Consent will be the lawful basis for processing where this is applicable.

What information we collect

All attendees and Presenters attending any of our events are required to register for the event by providing the following information:

1. Email address

2. Name
   
   

We will record some events and all presenters will have their image and audio captured in the recording. If you are an attendee, you may have the option of sharing your image and audio during the session. If you choose to do so, this will also be captured in the recording.

Some events will feature a moderated Q&A. If you choose to interact with the Q&A your comments may be published to others at the event and will also form part of the recording.

If an event is being recorded, we will always notify you in advance.

What we do with it

• We may use your email address to provide you with further details of the event.

• We may share links for recorded sessions with you via email
• We may use your email address to contact you after the event, to follow up on related discussions as part of our external engagement
• Names will be used to identify attendees
  
  

We do not publish delegate lists for webinars, video conferences and live broadcast events; however your name and email address may be visible to others attending the event.

Event recordings may be published on our intranet, amongst the wider World Animal Protection group.

Who may we share your information with?

The event recording will be published on our website for supporters to access.

How long will we keep it?

We will keep your email for a period of 2 years and the recording will be archived after 2 years for research purposes.

How do I control my personal data?

Your personal information belongs to you and we want you to feel in control of it. Here’s how you can exercise your rights.

You have the right to request a copy of the information that we hold about you. Please put your request in writing to the Data Protection Coordinator, World Animal Protection, 5th Floor, 222 Gray’s Inn Road, London WC1X 8HB, together with two forms of identification (Current passport (the page with your personal details); driving licence; birth certificate; utility bill from the last 3 months; current vehicle registration document; bank statement from the last 3 months; rent book from the last 3 months.

We don’t store this identification. It’s used solely to verify the requester’s identity.). It’s helpful if you explain what particular records you’re seeking, but you don’t have to say.

You have a right to ask us to correct data that we hold about you that is inaccurate or incomplete. To do this, please send details of the changes you want us to make to hello@worldanimalprotection.org.uk or call us on 0800 316 9966 or email. We may ask you to quote your supporter number or ask for another form of identification.

In certain circumstances you can ask for the data we hold about you to be erased from our records or transferred to another organisation. Where certain conditions apply, you have a right to ask us to restrict the processing of your personal information.

You also have the right to object to certain types of processing such as direct marketing (see Direct marketing section above) or automated processing or profiling.

If you would like further information on your rights or wish to exercise them, please write to our Data Protection Coordinator, World Animal Protection, 5th Floor, 222 Gray’s Inn Road, London WC1X 8HB or email privacy@worldanimalprotection.org.uk.

If we are unable to fulfil your request, we will provide you with a reason as to why.